Education & EdTech
Connect admissions and fees.Keep the accounts in step.
Give admissions, billing and finance clear ownership of learner, payer and fee records, with Frappe ERP handling the agreed business accounts.
The daily problem
An admission, an invoice and a payment are different records.
A learner joins a course, a parent or employer pays and a cancellation changes the amount owed. Separate lists make it difficult to tell whether enrollment, billed fees and collected money agree.
Frappe Learning is a separate app. Admissions and student administration need your existing system or a separately assessed education app. Enrollment and course access remain in the selected education system unless an integration is commissioned. Frappe CRM and Frappe HR are also separate apps.
Follow fees from the admission handoff to the accounts.
Agree who owns the learner and payer records, link billing to the approved fee schedule and reconcile payments and refunds. An invoice does not establish enrollment or prove money was collected.
Define the admissions handoff
Keep application and admission decisions in the selected education app. Agree the identifiers and approved handoff into billing.
Bill the right payer
A learner, parent and employer may be different people. Map the invoice customer to the commercial agreement.
Set fee schedules
Use agreed invoice dates and items for fees. Subscription Plans support recurring billing where that model fits.
Review outstanding fees
Use Accounts Receivable to examine unpaid customer balances alongside the education system’s enrollment record.
Handle cancellations
Agree credits, refunds and access changes with admissions and finance. Payment-gateway reconciliation needs scoped integration.
Recognize income deliberately
Use configured service dates for eligible deferred income only after finance approves the accounting treatment.
Inside Frappe ERP
See the records behind the work.
Review fee invoices, recurring billing schedules and deferred income alongside outstanding payer balances.
Bill the agreed customer
The Sales Invoice example shows the payer account and invoice dates. Admissions remain in the separately assessed education app.
Configure recurring fees
Subscription Plans define service items and billing intervals; the Subscription records terms and invoice timing, not proof of payment.
Review deferred income
Service dates and the deferred account support the revenue treatment approved by finance.
The people doing the work
One set of records. Different responsibilities.
Admissions teams
Own learner and admission records and agree when billing should begin.
Fee administrators
Check payer details, fee schedules and cancellations before changing invoices.
Finance teams
Reconcile collections, refunds and outstanding fees with the approved accounting treatment.
Connected modules
Connect course income and business spending.
- Accounting
Review billing, credits and deferred income.
- Integrations
Connect learning and payment systems.
- Sales & CRM
Assess sales follow-up separately from enrollment.
